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What to Do For A Video Conference

A Step-By Step Guide For Using Zoom

Step-by-Step Guide to Installing ZOOM on a Tablet, Phone, or Computer

For Phones or Tablets (iPhone, iPad, Android devices)

  1. Open the App Store or Play Store:
    • If you have an iPhone or iPad, look for the App Store icon. It’s blue with a white “A” on it.
    • If you have an Android device (like a Samsung), look for the Google Play Store icon. It’s colorful and shaped like a triangle.
  2. Search for “ZOOM Cloud Meetings”:
    • Tap the search bar at the top of the screen and type: “ZOOM Cloud Meetings”
    • Tap the magnifying glass or “Search” button.
  3. Find the Zoom App:
    • Look for the app with a blue icon and a white video camera symbol.
    • Make sure it says “ZOOM Cloud Meetings.”
  4. Download the App:
    • Tap the “Install” or “Get” button (it will show a cloud symbol on iPhones).
    • You may need to enter your Apple ID password or Google account information if prompted.
  5. Wait for the Installation:
    • It may take a minute or two, depending on your internet speed. Once the download is done, the “Install” button will turn into an “Open” button.
  6. Open the App:
    • Tap “Open” or find the app on your home screen and tap on it to open.
  7. Sign In or Join a Meeting:
    • If you already have a Zoom account, click “Sign In” and enter your email and password.
    • If you don’t have an account, you can create one or tap “Join a Meeting” to enter a meeting without an account.

For a Computer (Windows or Mac)

  1. Open Your Internet Browser:
    • Double-click the browser you use to go online, such as Google Chrome, Safari, Edge, or Firefox.
  2. Go to the Zoom Website:
    • Type zoom.us/download in the search bar at the top of your browser and press Enter.
  3. Download Zoom:
    • You will see a section that says “Zoom Client for Meetings.”
    • Click the blue “Download” button.
  4. Wait for the Download to Finish:
    • After clicking download, a small file will appear at the bottom of your screen (on Windows) or in the top-right corner (on Mac).
  5. Install Zoom:
    • Windows users: Double-click the downloaded file at the bottom of the screen.
    • Mac users: Open the file from your Downloads folder.
    • Follow the instructions on the screen, clicking “Next” and “Install” where needed.
  6. Give Permissions (if prompted):
    • The computer may ask you to allow the installation. Click “Yes” or “Allow.”
  7. Finish Installation:
    • Once the installation is complete, you will see a button that says “Finish” or “Open.” Click it.
  8. Open Zoom:
    • The Zoom app will open automatically. If not, find the Zoom icon on your desktop or in your applications folder and double-click to open it.
  9. Sign In or Join a Meeting:
    • If you have a Zoom account, click “Sign In” and enter your information.
    • If you don’t have an account, click “Join a Meeting” and enter the meeting ID to join without signing in.

Extra Tips:

  • Creating an Account:
    • If you need an account, you can sign up by using your email, Google account, or Facebook account. Just follow the on-screen instructions.
  • Joining a Meeting:
    • If someone sent you a meeting link, simply click on it, and it will automatically open Zoom.
  • Testing Zoom:
    • Once installed, you can test your microphone and camera by joining a test meeting at zoom.us/test.

That’s it! Now you’re ready to use Zoom. 😊

How to Join a Zoom Meeting from a Text or Email Invitation

Step 1: Open the Text Message or Email

  • If you were sent a text message, go to your phone’s Messages app and find the message.
  • If you got an email, open the email app (like Gmail or Outlook) and find the invitation in your inbox.

You’ll see a link that looks something like this:
🔗 https://zoom.us/meeting…

Step 2: Tap or Click the Zoom Link

  • On a Phone or Tablet: Tap the link directly in the text or email.
  • On a Computer: Click the link using your mouse.

👉 Tip: If the link doesn’t work, don’t worry! Look for a “Meeting ID” (a string of numbers) in the invitation. You can enter it manually in the Zoom app.

Step 3: Allow Zoom to Open

  • A popup may appear asking if you want to open the Zoom app.
    • On Phones or Tablets: Tap “Open” or “Allow” if prompted.
    • On Computers: Your browser may ask if you want to launch Zoom. Click “Open Zoom” or “Launch Meeting.”

👉 Tip: If Zoom doesn’t open, you may need to install it first. (Go back to the instructions on installing Zoom.)

Step 4: Enter Your Name (If Asked)

  • Sometimes Zoom will ask you to type your name before you join the meeting.
    • Type in your name so others can see who you are during the meeting.

Step 5: Join with Audio and Video

  • Zoom will ask if you want to join with audio and video. Here’s what to do:
    • Audio: Tap or click “Join with Internet Audio” or “Call via Device Audio” to hear and speak.
    • Video: If you want people to see you, tap or click “Start Video.” You can always turn it off later.

👉 Tip: If you don’t want to be on video, you can skip this step by leaving the camera off.

Step 6: Wait to Join

  • You might enter a waiting room where the meeting host has to let you in.
    • Don’t worry! Just wait patiently, and they’ll let you in when it’s time.
    • If there’s no waiting room, you’ll be connected to the meeting right away.

Step 7: You’re In the Meeting! 🎉

  • Once inside, you’ll see:
    • People’s video screens if their cameras are on.
    • The host or speaker (usually the person running the meeting).
    • Your microphone icon: You can mute or unmute yourself by tapping the microphone symbol.

Bonus Tips:

  • Mute when not talking: Tap the microphone to mute yourself so background noise doesn’t distract others.
  • Use the chat: If you want to send a message to everyone or the host, use the chat button.
  • Leave the meeting: When the meeting ends or you need to leave, just tap or click “Leave Meeting.”

That’s it! You’re now a Zoom pro. 😊

Additional Questions? Contact: bcotton@iudicium.org